Free tool Β· No signup Β· Live numbers

What is documentation
costing you?

Plug in your clinician count, note volume, and hourly wage. See exactly what documentation costs your behavioral-health program every month β€” and what 80% of that looks like back. Numbers update as you type. Bridgeside Recovery clinicians each save 2+ hours a day on charting once they switch.

80%Time back
2h+Per clinician / day
2mTo run the math
HIPAA Compliant42 CFR Part 2Operator-built
The calculator

Six numbers in. One honest answer out.

Adjust anything. The right-hand panel updates as you type. No signup, no email gate, nothing leaves your browser.

Worksheet Β· 2026.01

Documentation labor, current state

01
The practiceWage drives all downstream cost.
01
Active clients in treatment.
clients
02
Fully-loaded average rate.
$/hr
02
Progress notesVolume Γ— minutes = note labor.
03
All clinicians, all programs.
notes
04
Average write time today.
min
Subtotal β€” progress notes160 hrs Β· $9,600
03
Assessments / BPSLong-form documents, fewer of them.
05
Intake + reassessment volume.
docs
06
Average summary write time.
min
Subtotal β€” assessments / bps38 hrs Β· $2,250
Total monthly documentation labor$11,850
198 hrs / monthβ‰ˆ 46 hrs / week across the team$142,200 / year
A note on the numbers

Conservative inputs.
Honest math.

The calculator runs on the assumptions below. Total cost reduction varies by note format, clinician experience, and program complexity β€” but the indirect savings live outside this spreadsheet.

  • 01

    80% time savings, baseline.

    Conservative average pulled from production behavioral-health customers. Highest performers exceed 90%; we round down so the math stays honest.

  • 02

    AI usage cost, transparent.

    Roughly $0.03 per progress note and ~$0.001 per BPS summary. Cost scales with volume, not per-seat. No surprise renewals.

  • 03

    What this number does not count.

    Avoided burnout. Reduced turnover. Faster onboarding. Improved compliance posture. The indirect savings usually dwarf the direct labor line.

See it on your actual data

See it on your actual data.

Schedule a demo and we plug your real census, note volume, and staffing model into the calculator together. Thirty minutes. You leave with the actual number, not a rough estimate.

  • Time savings~80% on documentation labor
  • AI usage cost~$0.03 / note Β· ~$0.001 / BPS
  • Outside the mathBurnout Β· turnover Β· onboarding Β· compliance